Healthcare CRM — Built for Behavioral Health - Your pipeline, on autopilot.
Healthcare CRM — Built for Behavioral Health
Your pipeline, on autopilot.
Every lead captured. Every follow-up automated. Full visibility on where every prospective patient stands — without your team lifting a finger.
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5 min
avg. first follow-up time vs. 48 hrs industry average
3×
more leads converted with automated outreach
12 hrs
Lower admin cost per patient visit
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Meet the Operating System
## Your team is too good to be doing this manually.
Most clinics run their admissions on a generic CRM that wasn't built for healthcare — Salesforce, HubSpot, or a custom spreadsheet setup. They work, until they don't.
One view for every lead, from every channel.
Leads from your website, phone line, provider referrals, and insurance sources all land in one centralized pipeline. No more juggling inboxes, voicemails, and spreadsheets.
All four lead sources captured and auto-tagged automatically
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Real-time stage tracking across the full admissions funnel
Conversion rates by source, provider, and insurance type
Instant alert when a lead has been inactive for 24+ hours
Know exactly where every patient comes from.
Stop guessing which channels are working. mdhub tracks every lead from first touch to converted patient — so your leadership team always knows where to invest and where to optimize.
Real-time breakdown of leads by source: web, phone, referral, and insurance.
Conversion rate per channel so you know what's actually driving revenue.
Trend tracking week-over-week to catch drops before they hit your schedule.
Provider-level and location-level attribution for multi-site clinics.
48hrs
Average follow-up time across healthcare
By the time your staff calls back, the patient has already booked elsewhere. Speed to contact is the single biggest driver of conversion.
40%
Of leads never receive a second follow-up
Manual outreach is inconsistent. Staff gets busy, reminders get missed, and a significant portion of your pipeline silently expires every week.
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Visibility into pipeline health without a CRM
Without a live pipeline view, leadership can't see conversion rates, stalled leads, or where patients are dropping off — until revenue shows it.
We were running admissions on HubSpot and a spreadsheet. Leads were falling through, follow-ups were inconsistent. mdhub gave us one pipeline built for how behavioral health actually works. Conversion went up in the first month.
Director of Operations, Outpatient Mental Health Group
## Extend your team. Hire Sarah, your AI admissions coordinator.
mdhub CRM runs your pipeline automatically, and when you're ready to grow, Sarah supports your team by managing calls, qualifying leads, and booking appointments 24/7.
Your AI Admissions Coordinator
Answers every inbound call, any time of day
AI captures your clinical sessions and drafts notes in your clinical voice — reviewed and approved in seconds. No more hours spent on documentation.
Books directly into your schedule
Intelligent calendar management that fills your schedule, reduces no-shows, and keeps your providers' time fully utilized.
Every interaction syncs to the CRM
End-to-end revenue cycle management with automated claim submission, denial tracking, and payment reconciliation.
Director of Operations, Outpatient Mental Health Group
We were running admissions on HubSpot and a spreadsheet. Leads were falling through, follow-ups were inconsistent. mdhub gave us one pipeline built for how behavioral health actually works. Conversion went up in the first month.
## Stop losing leads. Start filling your schedule.
See how mdhub CRM automates your admissions pipeline from first inquiry to converted patient.
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